Organize Media

Manage your growing media library with advanced organization, filtering, and collaboration features. This guide explains how to structure, tag, and optimize assets for faster access and team workflows.

Media Library Interface

Access Media Library

From your dashboard, select Media Library to view all uploaded content.

Browse Content

Switch between grid and list views to explore images, videos, and other assets.

Apply Filters

Narrow results by media type, upload date, tags, or processing status.

Organize Content

Create folders, apply tags, and build collections to keep your library structured.

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Content Organization

Folder Structure

Project Folders

Dedicated folders with automated project tagging.

Content Type

Automatic detection with manual folder options.

Date-Based

Smart date-based grouping with custom ranges.

Custom Categories

Flexible organization system

Tagging System

Content Tagging Features:

Auto-tags: Automatically applied based on content analysis
Manual Tags: Custom tags for specific organization needs
Tag Hierarchies: Nested tag structures for complex categorization
Bulk Tagging: Apply tags to multiple items simultaneously

Content type (image, video, document)
Format (jpg, png, mp4, etc.)
Processing status (raw, processed, optimized)
Dimensions (vertical, horizontal, square)
Project (based on upload context)

Campaign: marketing, social, website
Purpose: hero, thumbnail, background
Status: approved, pending, archived
Team: design, marketing, development
Priority: urgent, normal, low

Create or edit tags
Merge duplicates
Delete unused tags
Track tag usage analytics

Search and Filtering

Advanced Search

Search Capabilities:

Text Search: Search titles, descriptions, and metadata
Tag Search: Find content by specific tags
Date Range: Filter by upload or modification dates
File Type: Filter by format, size, or processing status
Content Analysis: Search by colors, subjects, or detected content

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Media Type

Filter by content type with format-specific options

Processing Status

View content by processing stage and optimization status

Upload Date

Date-based filtering with quick presets and custom ranges

Project Context

Project-specific content filtering and organization

File Size

Size-based filtering for storage management

Usage Status

Track content usage across projects and campaigns

Batch Operations

Managing Multiple Items

Select Content

Use checkboxes or select-all options to choose multiple items

Choose Operation

Select from available batch operations: move, tag, delete, or export

Configure Settings

Set parameters for the operation (folder destination, tags to apply, etc.)

Execute and Monitor

Run the operation with progress tracking and completion notifications

Move to Folder: Relocate multiple items to different folders
Apply Tags: Add or remove tags from multiple items
Archive Content: Move items to archive status
Duplicate Detection: Find and manage duplicate content

Bulk Edit: Modify titles, descriptions, and metadata
Status Updates: Change processing or approval status
Copyright Info: Apply licensing and rights information
Alt Text: Add accessibility descriptions in bulk

Content Lifecycle Management

Status Workflow

Draft

Newly uploaded content starts in draft status for review and organization

Review

Content moves through review stages with approval workflows

Published

Approved content becomes available for use in projects and sharing

Archived

Unused or outdated content can be archived for storage optimization

Workflow Automation

Auto-folders: Automatically organize content based on rules
Smart Tagging: AI-powered tag suggestions and application
Duplicate Detection: Automatic identification of similar content
Cleanup Schedules: Automated archiving of old or unused content

Collaboration & Integration

Project Integration

Group content by active projects
Track where assets are used
Apply project templates for faster setup
Share across multiple projects

Team Tools

Team Access

Team-based permissions and collaborative organization features

Comments

Content-specific comments and review discussions

Approval Workflow

Configurable approval processes for content publication

Version History

Complete history of modifications and organizational changes

Metadata Management

Built-in Metadata:

Title: Content title and identifier
Description: Detailed content description
Alt Text: Accessibility descriptions
Copyright: Rights and licensing information
Keywords: SEO and searchability tags

User-Defined Fields:

Campaign: Marketing campaign association
Brand Guidelines: Brand compliance status
Usage Rights: Specific usage permissions
Expiration: Content expiration dates
Priority: Content importance levels

Project Metadata:

Project Phase: Development stage association
Asset Type: Role within project (hero, thumbnail, etc.)
Approval Status: Project-specific approval state
Usage Context: Where and how content will be used

Performance Optimization

Lazy Loading: Load content as needed for faster browsing
Thumbnail Generation: Quick preview images for all content
Search Indexing: Fast search across large content libraries

Well-organized media saves time, improves collaboration, and ensures assets are always ready for campaigns and projects.